Phishing attacks continue to be one of the most common and dangerous threats facing small businesses in 2025. These cybercrimes trick employees into clicking malicious links, sharing sensitive data, or giving hackers access to company systems. With cybercriminals becoming more sophisticated, it’s critical for small business owners to take proactive steps to protect their teams and data.
Here’s how your business can stop phishing attacks before they cause serious harm:
1. Train Your Employees to Recognize Phishing Emails
Human error is the leading cause of phishing success. Regular training can help your staff spot red flags like:
- Unexpected or suspicious attachments
- Train employees that aren’t to identify fishing threats.
- Poor grammar and urgent language
- Requests for sensitive information
- Email addresses that don’t match the sender’s name
- Provide real-life examples during training and run phishing simulations to test awareness.
2. Implement Multi-Factor Authentication (MFA)
Even if an employee falls for a phishing attempt, MFA adds a second layer of protection. Require MFA for email, cloud storage, and any critical systems to reduce unauthorized access. Many small businesses view MFA authentication as a huge inconvenience, but it is essential. The mistake many small businesses make is assuming that nothing will happen to them because they’re not a large company, but that’s precisely why MFA is essential. Many small businesses have this “It won’t happen to us, we’re too small, or we’ve gone this long without having extra layers and nothing has happened,” assumption, but that is precisely why many small businesses end up falling victim to phishing. Many small businesses don’t put these protective measures in place which gives hackers and other fraudsters a way in.
3. Use Advanced Email Filtering Tools
- Email security platforms can help detect and quarantine phishing attempts before they reach the inbox. Look for tools that offer:
- URL and attachment scanning
- Sender authentication
- Real-time threat intelligence
4. Keep Software and Systems Updated
Outdated systems and software can be exploited by attackers. Ensure all devices and platforms are updated regularly with the latest security patches. Getting hit with phishing is usually a combination of factors rather than just one. For example, many small businesses are very conscious of saving money due to not having the resources of larger companies; however, the importance of having a MFA, and keeping your systems updated are worth investing in. The most common problem is not wanting to upgrade software due to employee preferences to avoid the changes or the fear of interrupting their workflow by having to install updates. Another factor is the the cost of updates, however the cost of not updating software can be much higher.
5. Develop a Clear Response Plan
If a phishing attack occurs, your business needs a plan. Define roles, establish who to notify, and know how to isolate affected systems quickly.Many small businesses don’t have an internal IT team. Partnering with a managed service provider (MSP) or cybersecurity consultant ensures expert oversight and rapid response in the event of an attack. It’s important to partner With a Cybersecurity Expert who can train employees on how to recognize and avoid phishing attempts as well as provide another layer of protection for your business.
Stay Protected, Stay Prepared
Phishing attacks aren’t going away, but your business doesn’t have to be vulnerable. With employee training, security tools, and a trusted IT partner, you can stop phishing attacks before they start. Need help protecting your business? Cloud 10 offers smart, reliable IT and cybersecurity services for small businesses. Contact us today at 619-343-3118 so we can be your safety net in the digital world.
